If you have ever needed to make sure a message got out to the team and you were going to be away or on vacation, this is the feature for you. You can now create a message and schedule it to go out at a later time.
Create and Schedule Your Message
First, create your message inside of a channel in Microsoft Teams. It’s important to note that this works specifically for Teams Channel Messages. Once you create your message, press the + to see the additional actions. Then press schedule message
Set the time and day that you want the message to get posted.
Then you can select post to prepare to post. You will see it show in the channel, but it will have a message about the scheduling. Only you, as the author, will see the post in the channel before it is officially scheduled.
You can edit or adjust the past just the same as you can with other channel and chat messages just in case you need to make any adjustments.
Common Use Cases
1. Announcing Upcoming Events or Deadlines
Schedule messages to go out at the right moment—like the morning of a company event, a reminder before a project deadline, or the day sign-ups close for a training session.
2. Reaching Distributed or Global Teams
Working across time zones? Scheduling lets you post messages during your team’s local working hours, so important updates aren’t buried by the time they log in.
3. Sharing Weekly or Monthly Updates
Prep your Monday morning updates, status reports, or team newsletters in advance—then schedule them to post automatically at a consistent time each week or month.
4. Spreading Out Information
Instead of overwhelming your team with a bunch of posts at once, you can schedule messages to drip-feed updates throughout the week—keeping engagement high without creating clutter.
5. Supporting Campaigns or Rollouts
Launching a new tool, policy, or initiative? Use scheduled messages to strategically time your communication, from teaser posts to reminders and follow-ups—without needing to be online for each step.